These policies exist to protect the wellbeing of the community, member privacy, and our volunteer lead team — all through respect, community care, and clear expectations.
RSVPS to Events:
-
Please consider your RSVP a commitment to attend.
-
When signing up to attend an event, add your children as “guests” to your RSVP (unless the event host instructs otherwise).
-
Do not attend events you are not signed up to attend.
-
HSKG does not have drop-off events.
-
Members are expected to stay active by attending events in person periodically. Waitlists, far-out registrations, or cancellations don’t count toward participation.
-
Parents/guardians should sign up for events only if their students will attend with them, unless the event is marked "Teachers Only."
Conduct:
-
Parents are responsible for their children’s safety and behavior. Members must ensure your child respects boundaries and does not prevent others from participating or learning during events.
-
Be mindful that our conduct at events represents not only the Homeschool KIDS Group but the homeschool community.
-
Members are encouraged to handle conflicts privately and directly when possible. However, any behavior that is berating, hateful, or threatening—whether at an HSKG event or connected to one—must be reported to an organizer for timely resolution.
-
Members are expected to respect the requirements set forth by a venue, host and/or event organizer.
-
By submitting a request to join, members acknowledge their intention is to actively participate in HSKG activities rather than utilizing its resources for event conceptualization in other contexts.
Communications with the Lead Team
-
Healthy, respectful communication with the lead team is always appreciated. Because our organizers are volunteers, our focus must remain on serving the HSKG community as a whole. Members must not attempt to mislead, bypass, intimidate, manipulate, or engage in other disrespectful behavior toward lead team members. These actions disrupt the group's purpose and may result in removal.
Cancelations and No-Shows:
-
Members must provide at least 24 hours’ notice when canceling an RSVP. In cases of illness or emergency, please notify the Event Organizer as soon as possible.
-
A No-Show occurs when a member who RSVP’d does not attend and fails to give 24 hours’ notice or contact the Event Organizer. No-shows impact venue agreements, hosts, and planning—especially when events have waitlists.
Repeated last-minute cancellations and/or no-shows may result in loss of HSKG Membership.
Paid Events and Refunds:
-
Membership dues are nonrefundable.
-
If you sign up for a paid field trip payment is due when you RSVP.
-
There are no guaranteed refunds for paid events unless the event is canceled. If you cannot attend, you are responsible for finding someone on the waitlist or within HSKG to transfer your ticket to. Selling tickets to non-HSKG members requires approval from the event host.
Sickness:
Members (adults and/or minors) that are experiencing any of the following should not attend HSKG events:
-
Fever of 100.4 or higher (must be fever free without fever reducing medication for 24 hours prior to attending).
-
Diarrhea, vomiting or nausea within the last 24 hours.
-
Virus, infection, or rash (known to be contagious).
-
Head lice (all in family must remain home until treatment is completed and situation has resolved).
-
Positive COVID-19 test.
If someone arrives at an event while sick, we’ll kindly ask them to head home so we can keep everyone healthy.
Image Consent:
By registering for any Homeschool KIDS Group event, class, field trip or activity, permission is granted to use any photographs/videos taken by Event Organizers to be posted to our private Heylo photo albums, Facebook Page, Website, and/or Vimeo videos.
If you would like to opt out of photos please notify a member of the lead team.
No Soliciting:
Solicitation is the act of approaching others to request, promote, or gain interest in services, businesses, products, causes, or events. Solicitation of any kind is not permitted in HSKG and may result in removal from the group. If you are unsure whether something qualifies as solicitation, you are always welcome to request approval from a member of the lead team.
Inactive Accounts:
We routinely remove inactive accounts to help keep our community thriving, protect member privacy, and avoid dues renewals for inactive members. If you are removed for inactivity you do not need to repay dues to re-enter. You’re welcome to rejoin when you’re ready to actively participate.
Trial Memberships:
We offer new families a free 30-day trial so you can jump in and see what our community is all about. This trial period includes full access to our calendar of events, with the following expectations:
-
NO SHOWS - Any no-show during a trial period may affect eligibility for annual membership.
-
CANCELLATIONS - Trial members must follow the same cancellation procedures as full members. Frequent last-minute cancellations may affect eligibility for annual membership.
-
ATTENDANCE REQUIREMENT - To qualify for annual membership, trial members must attend at least one event within the 30-day trial period. Waitlists, far-out registrations, or cancellations do not count toward this requirement.
Our group works best when families contribute to a kind and respectful atmosphere. We appreciate members who uphold policies and help protect the welcoming tone we all value.
HSKG Leadership reserves the right to make membership decisions at any time, with or without prior notice, in order to protect the wellbeing of the group as a whole.
Heylo Event Chat Guidelines:
😃 1. Be cool, kind, and respectful to one another.
✉️ 2. No spam.
🔔 3. No bullying or harassment.
📣 4. No self-promotion, advertisements, soliciting, or crowdfunding.
🛡️ 5. No personal information (e.g., home address, phone number).
🤬 6. No hate speech or harmful language.
🏛️ 7. No political or religious topics.
🚨 8. No piracy, sexual, NSFW, or otherwise suspicious content.
🤔 9. Rules are subject to common sense.
🗓️ 10. Do not use Event Chats to plan events or gauge interest. Use the Event Ideas Form (found in Member Benefits) instead.
📃 11. HSKG in-person Policies & Liability Waiver apply.
👥 12. No promotion of outside groups — our focus is the HSKG community.
Homeschool Kids Group Liability Waiver
I understand that my participation in HSKG activities and events is voluntary and involves certain risks. By participating, I assume all risks and agree to the following:
1. Risks: I acknowledge the potential risks associated with HSKG activities, including personal injury, property damage, illness, and acts of third parties.
2. Release of Liability: I agree not to hold HSKG volunteers or venue hosts liable for any damages, losses, diseases, or injuries that may occur during HSKG events or activities, including those caused by HSKG organizers, volunteers, participants, or third parties.
3. Indemnification: I agree to indemnify, defend, and hold harmless HSKG, its organizers, volunteers, affiliates, agents, and associated entities from any and all claims, liabilities, losses, damages, and expenses arising from my participation in HSKG activities, including personal injury, property damage, actions or conduct, acts of third parties, and non-compliance with HSKG policies/guidelines.
4. Binding Agreement: This liability waiver is a binding agreement. By participating, I acknowledge that I have read and understood this waiver and agree to its terms. I have had the opportunity to seek independent legal advice regarding this waiver before agreeing to it.
Please note that this waiver is intended to be as broad and inclusive as permitted by the laws of the jurisdiction in which the activities take place. If any portion of this waiver is held invalid, the remaining provisions shall continue to be valid and enforceable.
By participating in HSKG activities and events, I confirm my agreement to this liability waiver.
